The office of Research and Extension organized a training on Minute and Memo Writing...

The office of Research and Extension organized a training on Minute and Memo Writing on 13th April 2017 to administrative assistants from each department within the University. The training was held at Magharibi hotel. It was officially opened by the Registrar, Research and Extension. The training will be done in two phases and this was the first phase. The second phase will be on writing of policy briefs.

The first presentation was on Minute Writing. This was covered by Dr. Margaret Barasa. She highlighted different aspects in writing minutes. She elaborated that before a meeting is scheduled, an agenda should always be done first. The agenda should be included in the invitation letter which is being issued to committee members. Notices of a meeting should be done two weeks earlier so as to give members enough time to plan for the meeting. Further she stressed that before one attends a meeting as a secretariat; he/she should first set his mind to be alert and away from any destruction. Dr. Barasa requested members to use language that can easily be understood by everybody when writing minutes. Other components in minute writing include; Opening prayer, Apologies, Communication from the chair, adoption of the agenda, Confirmation of minutes of last meeting, Matters arising and taking of notes as per each item in the agenda. The final draft of the minutes should be done immediately after the meeting but not later than 3 days.

The second presentation was done by Mr. James Agwenyi. He highlighted on the components of a memo. He further requested the member to always consider the target audience and the language to use in writing a memo. A memo should be carbon copied to only specific people who are being affected by the content of the memo. Further, he reiterated that memos should always have a letterhead of the institution that they are originating from. When memos are being addressed to more than one person, this should be done as per seniority of the people involved or their academic qualification.


  1. Members requested for more of such fora in the near future since this will equip them with more administrative skills.
  2. It was proposed that such trainings be carried out to all heads of departments in the University.
  3. Members will be having meetings for the next three weeks to test their skill on minute and memos writing before they are issued with certificates.


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DATES -  28th-29th  JUNE 2017


This year’s conference theme seeks to use a multidisciplinary approach in adressing reseach, innovations and Sustainable Development Goals(SDGs). Research in university is geared towards adressing underlying problems and seeks solutions for these problems. Research  and innovation therefore is key to adressing the 17 actions for Sustainable development Goals(SDGs). This conference aims at bringing to the academia and general public the various research activities and innovations that have been undertaken/developed by various researchers, in achieving the SDGs and therefore improving the quality of lives of communities. 

A call is now made for abstracts for paper/poster presentation for following Sub-themes.The abstract should not be more than 300 words and in Times Roman font 12

  • Environmental and Natural Resources
  • Education for sustainable development
  • Heritage and arts
  • Science and Technology
  • Trends and Changes in Agriculture
  • ICT and Innovations
  • Law,Politics and Human Rights
  • Climate Change
  • Gender issues
  • Socio-Economics, entrepreneurship
  • Health
  • Governance , democracy, citizen participation and civil rights
  • Foreign policy and international relations
  • Research, Innovations and Partnership
  • Sustainable Tourism


  • 5th May  2017.  Deadline for abstract submission
  • 19th May 2017.   Communication of Accepted Abstracts
  • 9th June 2017. Deadline for submission of full papers
  •  28th- 29th  June  2017.  Conference 
  •  27th September 2017.  Release of Book of Abstracts.
  • 11th  November 2017 Release of Conference Proceedings.
  • East Africa students:                Kshs  5000
  • East Africa Participants            Kshs  8,000                 
  • International:  students             USD   100
  • International Participants:         USD   200

To be  paid to:

  • Bank:                                 Kenya Commercial Bank
  • Branch:                              Kisii Town
  • Account Title:                     Kisii University – Attention Conference 2017
  • Account No:                       1151310557
  • Bank Swift Code:                KCBLKENX

The abstracts to be e-mailed to both: /

Not later than 5th May 2017

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